Strategic Capital Planning
Support capital budgeting, reserve planning, and long-term asset management with reliable, property-specific assessment information.
Assessment Service
CNA / PNA GPS Inspect Building Inspection Services
Capital Needs Assessments (CNA) & Property Needs Assessments (PNA)
Long-range capital planning and property condition analysis for multifamily, affordable housing, and commercial real estate.
GPS Inspect combines field observations, component analysis, and capital expenditure forecasting in one comprehensive report to support informed planning, budgeting, and asset-management decisions.
Service Overview
Support capital budgeting, reserve planning, and long-term asset management with reliable, property-focused analysis.
Property-Focused Analysis
Based on observed conditions, estimated useful life, deferred needs, replacement timing, and realistic replacement budgeting.
Designed for Decision Makers
Designed for property owners, investors, asset managers, property managers, affordable housing organizations, and lenders.
Who This Service Is For
GPS Inspect CNA/PNA services support organizations and professionals who need a clearer understanding of current property conditions, future capital requirements, and long-term planning considerations.
Property Owners & Investors
Identify anticipated capital needs and improve visibility into future property expenditures.
Asset & Property Managers
Support budgeting, maintenance planning, deferred-maintenance evaluation, and long-term property planning.
Multifamily & Affordable Housing Organizations
Document property conditions and develop a structured approach to anticipated repairs, replacements, and capital improvements.
Lenders & Institutional Clients
Obtain an independent property-condition perspective to support due diligence, underwriting, portfolio review, or other defined assessment needs.
Assessment Scope & Deliverables
Clear, comprehensive reporting designed to support property planning, budgeting, and informed decision-making.
Document Review and Property Assessment
Review available plans, maintenance records, equipment schedules, prior reports, and capital history.
The field assessment may include accessible site improvements, building exteriors, roofing, structure, mechanical systems, electrical systems, plumbing systems, and agreed interior areas.
Observations are visual, non-destructive, and subject to the agreed scope, property access, available documentation, and site conditions.
Component Inventory and Condition Analysis
Document observed component conditions, estimated age, remaining useful life, immediate and deferred needs, estimated quantities, and anticipated replacement requirements.
Findings may be supported by photographs, planning-level cost information, and prioritized recommendations.
20-Year Capital Expenditure Schedule
Plan anticipated repair and replacement needs over a 20-year period unless another evaluation horizon is agreed upon.
- Anticipated repair or replacement timing
- Planning-level replacement costs
- Cost sources and assumptions
- Location and date adjustments
- Inflation assumptions
- Contingencies
- Known exclusions
- Access or information limitations
Draft, Review and Final Deliverables
Standard assignments include one draft report, one consolidated client comment cycle, a final report, and a capital expenditure schedule in spreadsheet format.
Final deliverables are based on the agreed scope of services and the information available during the assessment.
Our Process
A structured assessment process from initial information gathering through final reporting.
1
Discovery & Record Review
Review property information, available plans, maintenance records, equipment schedules, prior reports, capital history, and applicable client or lender requirements.
Confirm the assessment purpose, property characteristics, available documentation, required evaluation period, reporting requirements, and anticipated schedule.
2
Site Assessment
Perform visual, non-destructive observations of accessible property systems and components included within the agreed scope.
Document observed conditions, component information, access limitations, and conditions requiring further analysis or consideration.
3
Analysis & Cost Modeling
Evaluate observed conditions, estimated useful life, immediate and deferred needs, anticipated replacement timing, and planning-level costs.
Develop the agreed capital expenditure forecast and organize findings according to priority and anticipated timing.
4
Draft Review & Final Report
Prepare the draft report and capital schedule for client review.
Following one consolidated client comment cycle, GPS Inspect prepares the final report and associated capital-planning deliverables.
Pricing Overview
Full report assignments include document review, fieldwork, cost research, analysis, and quality review. Proposed fees are subject to the agreed property scope, property size and complexity, available documentation, location, reporting requirements, and other assignment-specific considerations.
| Assignment | Proposed Fee | Typical Use |
|---|---|---|
| Standard Small to Midsize Property | $4,500–$12,500 | Defined property inventory and capital plan. |
| Large or Complex Property | $12,500–$25,000+ | Multiple buildings, extensive inventories, or complex property systems. |
| Multifamily Estimating Alternative | $60–$125 per total property unit $4,500 minimum | Alternative when a per-unit approach is more appropriate than a fixed assessment fee. |
| Annual Desktop Capital Update | 20%–35% of prior assessment fee $1,500 minimum | Capital-plan update without a new site visit. |
| Update With Site Visit | 40%–60% of prior assessment fee $2,500 minimum | Updated assessment with a site visit when there has been no material expansion of the original scope. |
Pricing Notes: One base pricing method applies. For multifamily assignments, per-unit estimates are based on the total property unit count, not only the inspected sample. The per-unit estimate is an alternative to the fixed report fee; the two are not added together. Separately scoped services may be additional. Final scope, deliverables, schedule, and fees are confirmed in a written proposal.
Additional Considerations
Assignment requirements can affect the assessment scope, schedule, documentation requirements, and final fee.
Standard Draft Timeline
Allow approximately 15–25 business days after completion of fieldwork and receipt of complete requested records for a standard draft.
Capital and reserve schedules are planning estimates, not contractor bids.
Program and Lender Requirements
Before preparing the proposal, confirm any required scope of work, reporting template, assessment horizon, professional qualification requirements, electronic submission requirements, lender forms, HUD requirements, CNA e-Tool requirements, reserve funding analysis, specialty studies, and sealed engineering opinions.
HUD- or lender-specific forms, CNA e-Tool work, reserve funding analysis, specialty studies, sealed engineering opinions, or other specialized requirements may require additional scope and fees.
A general GPS Inspect CNA/PNA report does not automatically satisfy every lender, agency, funding, or housing-program requirement.
Multifamily Sampling and Updates
The inspected sample size is documented separately from the total number of property units.
The total property inventory remains relevant when developing capital-planning assumptions and estimating anticipated expenditures.
Updates involving a material change in property use, major renovations, expanded inventory, or a substantially different reporting requirement may require a new scope of services.
Discuss Your Property
Share your property location, building and unit counts, assessment purpose, required timeline, and any lender, agency, or program requirements. GPS Inspect will review the available information and work with you to establish an appropriate scope for the property and assignment.